Free Football Tournament Budget Template
A ready-to-use budget template for UK grassroots football tournaments — track entry fees and sponsorship income against pitch hire, referees, trophies and catering. Net result calculates automatically.
Built by tournament organisers, in GBP, with 2025 grassroots benchmarks. Works in Excel, Google Sheets, Numbers and LibreOffice.
- 3 sheets: Summary, Income, Costs — all formulas working out-of-the-box
- Pre-filled with UK 2025 grassroots benchmarks (pitch, refs, medals, first aid)
- Break-even entry-fee calculator and 15% contingency line included
- One-click download. Yours to keep and adapt.
What's inside the football tournament budget template
Summary tab
Tournament name, dates, team count and entry fee. Total income, total costs and net surplus/deficit pulled live from the other tabs. Includes a break-even entry-fee calculator and margin % indicator.
Income tab
Team entry fees (linked to your inputs), late-entry surcharges, headline sponsorship, pitch-side ads, programme advertising, raffle/tombola, refreshments, photo and merch sales, and grants.
Costs tab
Grouped into Pitch Hire, Referees, Trophies & Medals, Catering, and Operations. Includes a 15% contingency line on top of the subtotal so you don't get caught out by a weather call-off or an extra ref booking.
Notes tab
UK 2025 grassroots benchmarks, a colour key (blue = your inputs, black = formulas, green = cross-sheet links) and a short how-to-use guide.
When the spreadsheet stops being enough
A budget template is a great starting point — but every grassroots organiser who's run a cup knows the spreadsheet falls apart the moment teams start paying. Three teams pay late, one withdraws, two pay by bank transfer with no reference. By Monday morning your treasurer can't tell what's actually been collected.
CupHelp tracks every payment against every team automatically and generates the post-event financial report your treasurer needs — without a single spreadsheet update. Starter is €1 per team up to 8 teams.
Run your next cup on CupHelp